Office Assistant - Prague

Date: 25.07.2012

Company: Lugera & Makler Czech s.r.o.

Office Assistant - English and Italian languages needed for our client - multinational construction company in Prague.

Job description:
Welcoming visitors to the office, assuring their comfort and directing them to the proper staff or service;
Answering the phone, receiving and routing telephone calls, providing information to callers, scheduling appointments, organizing meetings, ensuring knowledge of staff movements in and out of organization;
Receiving, sorting and distributing mail within the office; corresponding files and other materials as required;
Typing forms, form letters and other documents as required at acceptable levels of speed and accuracy; collating and photocopying materials as necessary; maintaining supply of forms and charts as needed;
Maintaining necessary files; sorting, filing and retrieving documents and records as necessary;
Maintaining an adequate inventory of office supplies;
Maintaining client confidentiality in conformance with company policy and State laws and regulations;
Coordinating the repair and maintenance of office equipment;
Providing general administrative and clerical support, going out for “errands” (for example: bank / post office / notary / chartered accountant etc.);
Supporting the colleagues and assisting them in making appointments, managing all the logistic activities relating to their business travels (business cars, airplane, taxi, hotel / apartments and their equipments fixing appointments with maintenance / assistance in case of any technical problems).

Requirements:

A minimum 1 or 2 years of experience on a similar position;
Bachelor's / High School (minimum);
Czech Language – native speaker, English and Italian – fluent;
Good knowledge of MS Outlook & Office Suite (Internet Explorer, Excel, Word);
Excellent communication skills at all levels including excellent listening skills;
Problem solving oriented and Work team attitude;
Confidentiality, reliability and precision;
Autonomy in managing and planning the work, attention to details;
Ability to operate and trouble-shoot general office equipment (e.g., copier, fax, calculator, etc.);
Organizational skills, ability to efficiently document and routinely update information;
Flexibility in responding courteously to immediate needs of visitors and callers;
Ability to travel (also abroad).