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HR Executive Assistant Job


SAP started in 1972 as a team of five colleagues with a desire to do something new. Together, they changed enterprise software and reinvented how business was done. Today, as a market leader in enterprise application software, we remain true to our roots. That’s why we engineer solutions to fuel innovation, foster equality and spread opportunity for our employees and customers across borders and cultures.

SAP values the entrepreneurial spirit, fostering creativity and building lasting relationships with our employees. We know that a diverse and inclusive workforce keeps us competitive and provides opportunities for all. We believe that together we can transform industries, grow economics, lift up societies and sustain our environment. Because it’s the best-run businesses that make the world run better and improve people’s lives.

As the leading technology company for digital businesses, SAP serves nearly 300,000 customers in 190 countries. 80 million users make SAP the largest enterprise cloud company in the world, along with business networks that transact nearly $1 trillion annually.

The Global Business Services at Human Resources is an organization with 800+ employees, delivering end-to-end HR operations to all SAP locations worldwide from two shared services centers in Prague and Manila.

Our highly engaged teams specialize in processing queries from employees, as well as delivering HR processes comprising of all phases of the employee life-cycle, e.g. Talent Acquisition, Onboarding, Data Management, Payroll, Learning and Career Development, Mobility, and Off-boarding. By joining us, you will find a highly skilled workforce collaborating across the globe on common topics, engaged colleagues creating value by simplifying and optimizing operations, and one motivated global team working together towards shared goals.

About The Role

Are you ready for the next challenge? Do you like every day at work to be different? Are you able to think a few steps forward? Have you ever managed projects, organized and coordinated events? Would you like to leverage these useful experiences and further improve your skillset and knowledge? Do you like versatile and diverse work environment full of smart and bright professionals with international background? Then you are absolutely encouraged to apply for this position.


  • Organizing the agenda and business calendar of the Managing Director
    • Schedule and track appointments
    • Understand priorities of the Managing Director and develop ability to act accordingly; anticipate situations and act with certain level of emotional intelligence
  • Organize leadership meetings
    • Maintain/prioritize and organize management meetings – draft agenda, collect updates, take meeting minutes, follow up on items with stakeholders
  • Organize All-Hands/Town-hall/All- staff meetings
    • Schedule and logistically drive major gatherings of employees
  • Information sharing
    • Prepare communication (files, emails, etc.…) to managers, co-workers, customers, partners, vendors, prospects by telephone, in written form, by e-mail, or in person
    • Maintain Distribution lists
  • System Maintenance/Reporting/Data Integrity
    • Prepare/administer complex (activity/expense) reports, projects, documentation and correspondence, which may also require collecting, organizing, and analyzing data
    • Learn and use appropriate information systems for travel booking and expense claims, purchase orders creation, and as a delegate of MD, also specific workflow approvals
  • Support SAP events and meetings as per given situation – especially customer reference visits; off-site Board meetings; Team development events etc.
    • Develop a system of planning/checklists/etc. to organize these events
    • Develop and maintain a list of preferred suppliers/caterers, etc.
  • Other responsibilities
    • Prepare presentations in Power Point
    • Take minutes from the meetings

Work Experience

  • 4+ years working experience in administration (in a similar position beneficial)
  • Experience working within a customer orientated environment preferred
  • Experience with HR projects would be beneficial

Education And Qualifications / Skills And Competencies

  • Successful completed secondary level
  • Bachelor degree (preferred)
  • Advanced written and spoken English and Czech
  • Knowledge and ease of use of Microsoft products on an end-user level - Excel, Word, PowerPoint, but mainly Outlook
  • Excellent communication skills; both written and verbal
  • Ability to anticipate and think thru things, events, situations
  • Pragmatic
  • Ability to work with confidential information
  • Ability to work under pressure and to deadlines
  • Accuracy / attention to detail / focus on quality / flexible / adaptable
  • Team player
  • Self-starter that follows thru and delivers results
  • Problem solving
  • Planning and organizing capabilities
  • Enthusiastic / motivated / self-confident

What Can You Expect

  • Exciting career progression, a diverse work environment providing growth opportunities, learning & development possibilities, and an international business network for you to leverage.
  • Various and interesting work in brand new fancy offices directly at metro Nove Butovice
  • We believe every employee is a talent and we want to reach your full potential
  • Interesting non-working activities (volunteering, charity, sport events...)
  • Opportunities for professional growth in HR field


Yearly bonuses, sick days paid and sick leaves fully refunded, flexible start/end of working hours, contributions to the pension/life insurance, meal tickets/ catering allowance, holidays 5 weeks, educational courses, training, cafeteria, contribution to sport/culture/ leisure, sick day, generous shares program, etc.

We are creating our future together by moving to the brand new and ultra-modern Metronom office building directly above the Nove Butovice metro station. The location encompasses SAP's vision for the perfect work-life balance by featuring a cinema, uniquely decorated relaxation rooms, free gym & fitness studio, parents' and kids' room, and many more exciting amenities.


What You Get From Us

Success is what you make it. At SAP, we help you make it your own. A career at SAP can open many doors for you. If you’re searching for a company that’s dedicated to your ideas and individual growth, recognizes you for your unique contributions, fills you with a strong sense of purpose, and provides a fun, flexible and inclusive work environment – apply now.

To harness the power of innovation, SAP invests in the development of its diverse employees. We aspire to leverage the qualities and appreciate the unique competencies that each person brings to the company.

If You Are In Need Of Accommodation Or Special Assistance To Navigate Our Website Or To Complete Your Application, Please Send An E-mail With Your Request To Recruiting Operations Team (Americas

SAP is committed to the principles of Equal Employment Opportunity and to providing reasonable accommodations to applicants with physical and/or mental disabilities.

Successful candidates might be required to undergo a background verification with an external vendor

Requisition ID: 189230
Work Area: Human Resources
Expected Travel: 0 - 10%
Career Status: Professional
Employment Type: Regular Full Time

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